Expense Approval Agent
A €420 meals claim, over the limit
PlatformExpenses
Expenses submitted, approved, and logged automatically
From per-diem to mileage to benefits-in-kind. Policy enforcement built in, no chasing receipts.
Start for freeFeatures
Expense submissions. Regular expenses, per-diem, and mileage all in one place.
Policy enforcement. Rules applied automatically, no manual checking required.
Configurable rates. Set custom per-diem and mileage rates per policy or legal entity.
Payroll-ready. Approved expenses flow directly into the next payroll run.
Agents at work on Expenses.
Your questions, answered.
Receipts for ordinary expenses, mileage and per diems, all in one place. Mileage and per diem rates are set per policy or legal entity, so each team claims at the rates that apply to it.
Every claim is checked against its policy and rates when it comes in. Claims within policy go to the approver; an exception, such as a meal over the limit, reaches a reviewer with the policy next to it. Expense approvals
Approved expenses go into the next payroll snapshot in preliminary payroll. Your team reviews that snapshot and exports it to your payroll provider, who pays them out with the salary. Nothing moves before it is approved. Preliminary payroll
No. Worklayer handles expenses employees pay themselves and claim back. If you need corporate cards or a travel booking tool, keep them alongside it.
Worklayer One includes every HR module and integration. The prices below are per employee per month, billed annually for 12 months, excluding VAT.
Euros: €10.
US dollars: $12.
British pounds: £9.
Companies with up to 3 employees, including the administrator, can use the free plan without a credit card. Plan details
Worklayer connects with Slack, Google Workspace and Microsoft 365. When connecting an account, you review and select its access scopes. You can narrow the connected tool’s permissions again inside Worklayer. Admins also choose which connected tools an agent may use.